OCR + auto-categorisation
Fuel, tolls, hotels, service, parking — categorised by the driver at the point of capture. You only confirm.
For in-house accountants · transport 2.5–3.5 t
Costs from across the EU
arrive ready to post —
not in a shoebox.
Drivers OCR receipts from DE/IT/FR/ES/AT/NL on their phone. Every invoice has the original currency, NBP rate, PLN amount, vehicle, route, status (to approve / posted / VAT-REF) — categorised and JPK-V7-ready by the time it reaches your screen.
NBP
auto-conversion to PLN
JPK_V7
GTU + VIES validation
VAT-REF
per-country packages
3 FK
Insert · Comarch · Symfonia
Foreign cost capture
Every invoice ready for the books — currency, rate, PLN, status.
Filter by category, country, vehicle, status. Export to FK with one click. No manual rekeying.
app.busikm.pl/accounting/eu-costs
All (47)Fuel (18)Tolls (12)Hotels (6)Service (3)To VAT-REF (24)May 2026 (47)
Invoice · Vendor
Category · Vehicle
Original amount
NBP rate
PLN amount
Status
RE-2026-0473 DE
Aral Tankstelle Hamburg
Fuel · Sprinter DK 12345 · 12.05.2026
€147.32 × 4.2731 = 629.57 zł
RE-2026-0473
Aral Tankstelle Hamburg
12.05.2026
Fuel · Sprinter DK 12345
DE €147.32
4.2731
629.57 zł
To VAT-REF
FT-987654 IT
Telepass S.p.A.
Toll · Crafter KR 67890 · 14.05.2026
€38.40 × 4.2698 = 163.96 zł
FT-987654
Telepass S.p.A.
14.05.2026
Toll · Crafter KR 67890
IT €38.40
4.2698
163.96 zł
Posted
F-2026/0892 FR
Ibis Lyon Part-Dieu
Hotel · Daily WA 11223 · 15.05.2026
€78.00 × 4.2710 = 333.14 zł
F-2026/0892
Ibis Lyon Part-Dieu
15.05.2026
Hotel · Daily WA 11223
FR €78.00
4.2710
333.14 zł
To approve
FA-892371 AT
OMV Tankstelle Wien
Fuel · Sprinter DK 12345 · 16.05.2026
€128.90 × 4.2754 = 551.11 zł
FA-892371
OMV Tankstelle Wien
16.05.2026
Fuel · Sprinter DK 12345
AT €128.90
4.2754
551.11 zł
To VAT-REF
F-2026-1102 NL
Garage Hendriks Apeldoorn
Service · Transit GD 33445 · 17.05.2026
€420.50 × 4.2720 = 1 796.17 zł
F-2026-1102
Garage Hendriks Apeldoorn
17.05.2026
Service · Transit GD 33445
NL €420.50
4.2720
1 796.17 zł
To approve
FT-2026/1471 IT
Eni Carburanti
Fuel · Crafter KR 67890 · 17.05.2026
€163.80 × 4.2720 = 699.75 zł
FT-2026/1471
Eni Carburanti
17.05.2026
Fuel · Crafter KR 67890
IT €163.80
4.2720
699.75 zł
To VAT-REF
Showing 6 of 47 documents · May 2026 Total: 19 829.32 zł · VAT-REF eligible: 11 280.40 zł
What you get as in-house accountant
Six things that compress month-end from a week to a day.
NBP auto-conversion
Every invoice in EUR, CHF, GBP, RON, DKK, CZK is automatically converted at the NBP rate of the invoice date.
JPK_V7 ready
GTU markings, VIES-validated EU VAT IDs, plan-of-accounts categories — JPK file generates without corrections.
VAT-REF package per country
BusiKM aggregates VAT-recoverable invoices from DE, FR, IT, NL, AT, BE, ES (Directive 2008/9/EC). Submit by 30 September of the following year.
Per-diem auto-split
Foreign per-diems (PL MoLPS regulation Dz.U. 2013 item 167) calculated automatically from GPS border crossings — per country, per day, per driver.
One-click FK export
EPP (Insert GT), XML (Comarch ERP Optima), TXT (Symfonia FK / AMS template). Native format of every system. Zero manual rekeying.
Month-end without a paper avalanche.
BusiKM is built specifically for the realities of international road transport in PL/EU. JPK_V7, VAT-REF, FK exports — all in one tool.